GENERAL DESCRIPTION / PRIMARY PURPOSE
Under the direction of the Human Resources Manager, provides administrative support and manages the front desk operation to ensure efficient and smooth day-to-day functionality. Provides administration support to the Finance Department.
MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION
· Assists in the scheduling and coordination of interviews, meetings and HR events, including Adopt a Highway, Pineapple Festival, Christmas Parade, etc.
· Organize, compile, update company personnel records, and documentation.
· Provides information and assistance to staff, supervisors, and the public concerning human resources activities, processes, policies, and procedures.
· Support recruitment processes by coordinating job posting and assisting in the interview and recruitment processes.
· Assists with organizing and managing new employee orientation, on boarding, and training programs.
· Responsible for donation requests.
· Responsible for tracing safety meetings and WPS trainings.
· Assists with Puuiki Beach Park reservations, updates the master file and communicates weekly with caretakers.
· Assists Tour Store as needed.
· Provides administrative support for invoice processing.
· Set up, document, maintenance, and coordination of Dole records retention with 3rd party vendor.
· Assist with organizing and processing of payable documents after proper auditing and final verification of FAP authorization.
· Coordinates with DBS for AP batch processing, vendor maintenance, payment follow up and other vendor issues.
· Ensures the maintenance of safe and healthful working conditions for employees in accordance with company policies and programs and federal/state regulations. Enforces safety rules and regulations and participates in Dole safety programs to eliminate accidents
· Performs all the various related accounting and administrative duties as needed.
· Performs special projects as assigned.