General Summary

Position preforms a wide range of administrative and office support activities to facilitate the efficient operation of the department.

Essential Duties

Corrects and inputs data into DMLSS database. Interacts with vendor and clients. Confirms and updates DMLSS database accuracy by verifying area(s), identifying room numbers, location, and, square footage. Performs routine administrative tasks such as typing, copying, and sorting, following established standards, formats and procedures. Maintains electronic and hard copy filing system; retrieves documents from filing system. Handles requests for information and data. Resolves administrative problems and inquiries. Prepares written responses to routine inquiries. Prepares and modifies documents including correspondence, reports, drafts, memos and emails. Schedules and coordinates meetings and appointments; prepares agendas for meetings and prepares schedules. Provides reception services, screening telephone calls and visitors as appropriate. Opens, sorts and distributes incoming correspondence, including faxes and emails. Performs other duties as assigned.

Knowledge, Experience and Skill Requirements

Proficiency in Microsoft Office suite, including Outlook, Word and Excel Strong written and oral communication skills Ability to comprehend and follow detailed instructions Experience in a critical deadlines environment preferred Previous office experience preferred

Work Environment

Sedentary position requiring frequent use of hands to operate basic office equipment and computer; occasional and/or light lifting required; vision must be adequate to view a computer screen, read fine print and review documents from a wide range of sources.

This job description is subject to change by the employer as the needs of the employer and requirements of the job change.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.