Welcome page Returning Candidate? Log back in! Administrative Assistant Job Locations US-NY-New York ID 2024-10900 College TUNY - School of Health Sciences Position Type Full-Time Schedule Shift 9-5:30 M - Th, 9-3 F Hours Per Week 36.5 Travel None Category Administrative/Office Support FLSA Status Non-Exempt Location : Country US Overview

The Administrative Assistant assists the Chair and Director in the smooth functioning, administrative organization, and continual improvement of the Physical Therapy program. The Administrative Assistant will play a crucial part in the day-to-day operations of the program supporting faculty and students. This position also includes work on occasional Sundays approximately six times per year.

Responsibilities

I. Administrative duties: Send emails on behalf of the Chair or Director, make appointments, take phone messages, maintain all program files including full time faculty files, adjunct faculty files, lab TA and guest lecture files and student files

II. Department-related:

a. Coordinate with HR to onboard new faculty.

b. Coordinate with Purchasing to add new vendors as needed.

c. Submit all paperwork each semester to pay adjuncts, labs TAs, guest lecturers, and independent contractors (EPAF’s, FLAC, etc.)

d. Process reimbursements for faculty expenses or approved student expenses.

e. Maintain all program data on BOX (cloud storage)

f. Complete purchasing requisitions, check requests, and other forms

g. Manage computer files

h. Maintain a current schedule of room assignments and send room requests as appropriate to reserve rooms for meetings and events

i. Input all courses into " Coursedog" software and inform registrar of each semester's active courses.

j. Keep the DPT hub course updated within Canvas with the latest schedules and booklists

k. Photocopy and proctor exams for faculty as requested

l. Set up and breakdown of department functions like lunch for an all day faculty meeting or for students at research day etc.

m. Assist with Clinical Education as indicated by Program Director/Chair.

n. Coordinate the continuing education program. Includes room assignment, ordering of food, being present on site to coordinate logistics

III. Student-related:

a. Update and distribute booklists

b. Assist with creation of semester schedules and distribute to faculty and students

c. Organize and compile orientation packets and accepted student day packets

d. Distribute and collect Exit survey

e. Ensure timely Recording of grades by faculty (F/T and adjuncts)

f. Distribute and collect student course assessments not done automatically such as for lab TAs and guest lecturers and peer evaluations

g. Communicate with registrar regarding student registration, graduation, leave of absence etc.

h. Handle miscellaneous correspondence (ex: verification of full-time status, jury duty letters, etc.)

Qualifications

Education/ Experience 

Three years of experience as an Administrative Assistant or related field preferred.College degree preferredKnowledge/ Skills/ AbilitiesGeneral administrative duties requiredProficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook requiredAccuracy and productivity in completing tasks requiredDemonstrated ability to develop positive and cooperative relationships with students, faculty, and colleagues requiredDemonstrated proficiency in communication (written and verbal) requiredStrong interpersonal skills, both written and oral.Ability to manage multiple and varied tasks.Must have the ability to take initiative in tasks that occur regularly at certain times of the year (ex: in preparation for an upcoming semester or for graduation etc.).Must be able to work collaboratively and effectively with colleagues in a team environment .Must be technologically savvy in order to master many of the software systems for purchasing, generating personnel forms, etc.

Travel

Work takes place in one site.Travel is be required once a year for graduation ceremonies usually held on Long Island. Once per year there may be travel between campuses (Manhattan to Central islip) as directed by Chair/Director.Position is for our beautiful Times Square Campus.

Physical Demands

Extensive time sitting and working at a computer.Occasional lifting (up to 15 lbs) for some packages or equipment. Maximum Salary USD $51,987.00/Yr. Minimum Salary USD $41,588.00/Yr. Options Apply for this job onlineApplyShareEmail this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed

Touro University offers a comprehensive benefits package for full-time employees which includes:

Full range of Health Plans Medical Plans (choice of EPO, PPO, High Deductible HSA) Flexible Spending Accounts (FSA)  Dental Plans (PPO & HMO) and Vision Plan Dependent Care and Transit Programs Life Insurance, AD&D and Voluntary Supplemental Life Insurance   Short-term and Long-term disability programs  Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment) Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children Employee Assistance Program Early-Release Fridays (upon approval) Generous Paid Time Off Vacation, Sick Leave, Personal Leave & Floating Holiday Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330. Application FAQs

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