Position Overview: We are looking for a detail-oriented and dependable Administrative Assistant to support our office operations in Duncanville, AL. This role plays a key part in ensuring smooth day-to-day activities by assisting the bookkeeper, tracking project costs, managing employee travel logistics, processing invoices, and maintaining accurate timekeeping records. Key Responsibilities: • Upload and organize financial documentation and receipts into QuickBooks for the bookkeeping team. • Track and update project costs and budgets in Excel, ensuring data is current and accurate. • Coordinate internal employees' travel arrangements, including flights, lodging, rental vehicles, and itineraries. • Assist with preparing and issuing client invoices based on project billing schedules and timesheets. • Collect, verify, and track employee timecards, ensuring completeness and timely submission. • Maintain organized digital and physical filing systems for administrative and financial records. • Support general office functions including answering phones, scheduling meetings, and ordering office supplies as needed. Required Qualifications: • High school diploma or GED required; Associate's degree or relevant certification in Office Administration or Accounting preferred. • 2+ years of experience in an administrative or office support role. • Proficiency in Microsoft Excel (formulas, data entry, formatting) and QuickBooks Online or Desktop. • Excellent organizational and time management skills with the ability to manage multiple priorities. • Strong attention to detail and a high level of accuracy in data entry and recordkeeping. • Professional communication skills, both written and verbal. • Ability to handle confidential information with discretion. Preferred Qualifications: • Prior experience in a construction, engineering, or project-based environment. • Familiarity with invoicing systems and basic accounting principles. • Comfort working independently in a small office or field-office environment.