Administrative Assistant Job Description We are seeking a dedicated Administrative Assistant with a keen eye for detail and strong organizational skills to support our team. The ideal candidate will have experience in office environments, preferably within the construction industry, and possess excellent communication and customer service abilities. Responsibilities + Perform data entry from facility management into QuickBooks. + Utilize QuickBooks to generate, customize, oversee, and monitor invoices. + Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms. + Maintain multiple hard copy files and ensure proper statuses are being used. + File documents throughout the day and arrange electronic files efficiently. + Address and respond promptly to inquiries from various clients. + Follow up on multiple tasks and understand and meet deadlines. + Communicate effectively in a team environment. + Take notes during meetings and training sessions for future reference. Essential Skills + Minimum of 1 year office experience, preferably in the construction industry. + Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. + Strong computer skills and general computer savvy. + Excellent customer service abilities. Additional Skills & Qualifications + Experience in an administrative role, preferably in the construction industry. + QuickBooks experience is a plus. + Recent high school, college, or vocational school education. Work Environment The position operates in a dynamic office setting where teamwork and communication are key. The role involves regular interaction with team members and clients, requiring a professional demeanor and a customer-focused approach. Dress code is business casual. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New Hyde Park,NY. Application Deadline This position is anticipated to close on May 19, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.