Position Purpose The Administrative Assistant is a key member of LONG’s HVAC Equipment division, responsible for coordinating multiple bid processes and managing a high-volume bids inbox. This role involves reviewing bid requests from sales staff, subcontractors, and general contractors, as well as downloading relevant documentation and entering bids into project management software to ensure deadlines are consistently met. Success in this role requires the ability to thrive in a fast-paced environment, effectively juggle multiple tasks, and maintain a high standard of accuracy and attention to detail. In addition, this position supports the delegation of responsibilities and provides training for corporate administrative assistants.  Pay Range: $22 - $25 per hr. plus potential profit share.  Benefits Medical, Dental and Vision Insurance, Voluntary Life Insurance, Voluntary Accident and Critical Care Insurance, Basic Life, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), 401(k) with Employer Matching contributions, Profit Sharing/Bonus/ Commission Program as applicable, Paid Time Off, Paid Community Service Day, 8 Paid holidays, Tuition Reimbursement, Pet Insurance, Legal and IDShield are offered to eligible employees.   Essential Duties and Responsibilities To perform this job successfully, you must be able to perform each essential duty satisfactorily. Other duties or tasks assigned as required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The essential functions of this position include but are not limited to:   Develop a strong understanding of construction and engineering workflows and apply them consistently in day-to-day operations.Monitor, prioritize, process and manage bid requests received via the Bids Outlook inbox, ensuring timely processing, delegation, and follow-up with salespeople, subcontractors, and general contractors.Communicate directly with customers to request plans, specifications, addenda, or clarifications related to bid submissions.Update Construction Equipment (CE) records as needed, including uploading addenda, revising bid dates, updating bidder lists, and incorporating changes to plans or specifications.Train corporate administrative assistants on foundational bid processes and delegate appropriate tasks to support overall workflow efficiency.Monitor the LBE Outlook inbox, flag relevant emails for action, and accurately manage shipping notifications, invoices, factory correspondence, and spam.Coordinate the creation and promotion of the Coffee Break Webinar Series using Canva, MailChimp, WordPress, and YouTube.Design, generate, and distribute the monthly Hydronics Newsletter via MailChimp.Update and maintain CE accounts, contacts and marketing distribution lists.Balance job assignments in CE based on guidance from the Operations Manager.Organize and manage manufacturer literature and update corresponding literature modules in CE.Maintain and organize COBE Training Materials using OneNote.Assist with customer appreciation events and manufacturer product shows, including preparation, hosting, setup, and takedown.Provide support for customer-facing lunch and learn sessions in coordination with sales staff. Other duties as assigned.  Qualifications  1 year of customer service experience. Self-motivated, adaptable, and capable of prioritizing work effectively to meet deadlines.Proven ability to manage multiple tasks simultaneously in a fast-paced environment.Strong organizational skills with exceptional attention to detail.Excellent customer service skills, with the ability to maintain professionalism and a positive attitude under pressure.Effective communication skills, both verbal and written, for engaging with customers and internal teams.Proficiency in Microsoft Office Suite and Teams. Preferred Qualifications  2 years of office related clerical/administrative experience or 1 year of construction bid coordination experience in an office environment.Familiarity with Microsoft Office applications, Adobe Acrobat, and Bluebeam software.No candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you! Physical Requirements Routine sitting, lifting, bending, and kneeling. Ability to lift 25 lbs. from floor to countertop and countertop to floor.  Environment Inside office environment Competencies To perform this position successfully, an individual must display the following qualities. LONG expects its employees to understand and meet customer needs, collaborate effectively with colleagues, manage potential hazards and risks, and engage with and contribute to the community. These values are part of our core values used as performance metrics and are integral to company culture. LONG Building Technologies, Inc. is a leading provider of HVAC equipment and contracting services, serving commercial clients. With a strong commitment to quality and customer satisfaction, we pride ourselves on delivering innovative solutions and exceptional service. Our company operates in an environment where unions play a significant role, ensuring fair labor practices and adherence to industry standards.   At LONG Building Technologies, we don’t just accept differences - we celebrate it, and we thrive on it for the benefit of our co-workers, our customers, and our company. We are proud to be an equal opportunity employer and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. 

LONG Building Technologies, Inc. is an Equal Opportunity Employer.