**Job Title: Administrative Assistant** **Job Description** The Facilities Coordinator will support the Site and/or Assistant Facility Managers with operational activities in maintenance, operations, accounting, finance, vendor oversight, equipment and supplies, and occupancy services. This role involves proactively developing and maintaining client relationships to ensure expected service levels are met. **Responsibilities** + Actively support an environment of teamwork, cooperation, performance excellence, and personal success. + Conduct daily walkthroughs to ensure a clean and organized office. + Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service. + Identify opportunities for improved operation and service excellence, making recommendations as needed. + Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and provide a safe workplace. + Schedule and manage repairs, maintenance, minor works, and other work requests, tracking to completion. + Provide information and direction to vendors, facilities staff, and other service providers to ensure excellent coordination and execution of work with minimal disruption. + Assist in the procurement of vendors and services as required. + Coordinate the delivery of site amenities such as fitness, food services, massage, and transportation support. + Provide coordination and support for events, meetings, and conference facilities as required. + Manage reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations, and building access passes. + Maintain accurate records and official documentation for the site, including web pages. + Maintain and propose emergency response plans, including evacuation and after-hours emergency response, and environmental health and safety. + Comply with all requirements of the client contract and meet or exceed Key Performance Indicators. + Coordinate site operations in accordance with all agreed policies, procedures, and contract scope. **Essential Skills** + Prior experience in facilities, property management, hospitality, or related fields. + Knowledge of local occupational health and safety requirements. + Understanding of basic technical aspects of property management, including computer room air-conditioning, chiller systems, fire protection systems, and mechanical & electrical systems. + Proficiency in a range of information technology tools and platforms. + Excellent communication, organization, and problem-solving skills. + Ability to work independently with little supervision. + Effective stress management skills. **Additional Skills & Qualifications** + Self-motivated, confident, energetic, and flexible. + Ability to occasionally lift, push, and move items as needed for the job. **Why Work Here?** Our company fosters a supportive and collaborative work environment, promoting teamwork and personal success. We are committed to delivering exceptional service and maintaining high standards in all operations. Join us to be part of a dynamic team that values your contributions and offers opportunities for growth and development. **Work Environment** The work environment includes a modern office setting with a focus on cleanliness and organization. You will use a variety of information technology tools and platforms to support your tasks. The role may require occasional lifting, pushing, and moving of items. The dress code is business casual, promoting a professional yet comfortable atmosphere. **Job Type & Location** This is a Contract position based out of Irvine, California. **About Aerotek:** We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.