Job Description

ADMINISTRATIVE ASSISTANT 2, Materials Science and Engineering (DMSE), to perform complex and diverse administrative duties for faculty and their research labs and serve as a member of the DMSE headquarters’ team, providing a wide range of administrative, financial, and human resources (HR) duties.  Responsibilities include ordering supplies and initiating purchasing orders; managing/reconciling credit card charges; submitting and/or tracking requests for payment; coordinating complex travel arrangements and reconciling/processing expense vouchers; assisting faculty with course preparation and maintaining teaching tools in a remote setting; compiling documentation for and processing appointments and visas for visiting scholars, students, and postdoctoral associates; entering hourly student and temporary employee appointments; participating in quarterly financial meetings with financial coordinator and faculty member/PI and liaising with DMSE finance staff if requested; greeting/directing visitors; acting as a resource regarding MIT-related issues; onboarding new group members; preparing correspondence/manuscripts; maintaining calendars; responding to inquiries; handling mail; maintaining office equipment/contracts; and other duties as assigned.