Job Description

ADMINISTRATIVE ASSISTANT 2, Research Laboratory of Electronics (RLE)-Microsystems Technology Laboratories (MTL), to perform a variety of financial, administrative, and media support responsibilities for two faculty.  Responsibilities include processing purchases; coordinating travel and reconciling expenses; reviewing, reconciling, and monitoring monthly account statements and PCard activity; handling confidential payroll and other financial information; responding to internal audit requests; assisting with sponsored account closeouts; processing requests for payment; liaising with fiscal officers regarding contract extensions and distribution of new funds; assisting student advisees with making appointments for class registration and individual meetings with faculty; maintaining the Outlook calendar for one faculty member; copying class materials, distributing graded problem sets/quiz materials, reserving rooms for grading, and ordering catering; supporting the administrative needs of the research group, e.g., setting up new group members, coordinating key requests, update principal investigators’ curriculum vitae, facilitating computer purchases and software set ups, etc.; file maintenance; assisting seminar/conference/research review logistics, e.g., room set-up and clean-up, greeting attendees, arranging AV, etc.; making shipping arrangements; maintaining/updating faculty website content; maintaining electronic copies of vitae, theses, and publications; and other duties as needed.