Administrative Assistant-160523 Print (https://www.governmentjobs.com/careers/adams/jobs/newprint/4655673) Apply  Administrative Assistant-160523 Salary $44,404.67 - $51,065.37 Annually Location Brighton, CO Job Type Regular Full-time Job Number 06728 Department Parks and Open Space Division CSU Extension Opening Date 09/12/2024 Closing Date 10/10/2024 11:59 PM Mountain Our Mission At Adams County, our team members engage in top-notch opportunities to grow and expand their impact. We cultivate an inclusive and innovative culture where diversity matters! Diversity, Equity & Inclusion (DEI) is a core cultural competency at Adams County, and we actively seek and welcome applicants that bring diverse experiences and value inclusion. Cultural Competencies/EEO Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic. Position classification Onsite -- Job duties and expectations require employee to be regularly scheduled onsite. + Description + Benefits + Questions What Success Looks Like In This Job The Administrative Assistant will perform a wide variety of responsible and complex administrative, financial, and clerical duties in support of the Parks, Open Space and Cultural Arts Department and CSU Extension. The individual in this position will provide customer service support, budget and accounting functions, draft correspondence, and reports, perform data entry in a variety of data bases, and provide information and assistance to the public regarding work activities and serve as the main front desk receptionist. Examples of Duties for Success + Provide excellent customer service to all who enter the Parks Administration Building or call on the telephone. + Perform a variety of administrative support duties, such as filing, copying, proofreading, scanning, and other tasks for Parks, Open Space and Cultural Arts and CSU Extension. + Serve as the primary telephone/ front desk receptionist for Parks, Open Space and Cultural Arts and CSU Extension. Responsible for all walk-in clients and be able to assist them to the appropriate staff utilizing all available resources. Screen office and telephone callers; escalate complaints to appropriate staff and requests for information on regulations, procedures, systems, and precedents relating to assigned responsibilities. + Responsible for the timely opening and closing of the building. + Responsible for appropriate signage regarding building closures. + Answers questions from internal and external customers regarding services provided by Adams County, Parks, Open Space and Cultural Arts and CSU Extension. + Provide support/backup assistance to the Administrative Coordinators. + Scan coded invoices into the A/P system for processing. Provide backup to the Administrative Coordinators by processing invoices in the A/P system during their absence for an extended period. + Provide weekly communication of Study Sessions and Public Hearings to the Director via email. + Provide weekly communication of weekend schedules to Management and staff. + Operate a variety of office equipment including a computer; input and retrieve data and text; scan, print, and otherwise organize and maintain complex technical electronic storage and filing systems. Daily, ensure all copiers are stocked with paper for the day on both floors; ensure copiers have the appropriate cartridges in stock; ensure paper shredders are emptied on a weekly basis. + Perform administrative duties within the department support system; supervise the ordering and storage of appropriate materials and supplies for Parks, Open Space and Cultural Arts and CSU Extension; recommend improvements to workflow, procedures, and use of equipment and forms. + Proofread a wide variety of reports, letters, memoranda, policies, and procedures for management review, including intergovernmental agreements, contracts, federal and state reports; manage the documents including collation and distribution of materials. + Receive, open and route mail and packages for Parks, Open Space and Cultural Arts and CSU Extension. + Input p card receipts into the Expense Management System for all employees under the work group assigned to the North and South Superintendents. + Assist Facilities Reservation Coordinator with booking pavilion rentals in the Event Pro System, check availability for clients, assist walk-in clients at the kiosk for Rotella Park Reservations, and issue receipts for payments. + Schedule meetings on behalf of Parks, Open Space and Cultural Arts and CSU Extension including meetings with the public , subcontractors, outside agencies, and staff meetings. + Maintain the first-floor conference room calendar. + Arrange food and beverage service when assigned. + Contact and arrange for office equipment to be serviced and/or repaired. + Order and maintain office supplies and kitchen inventories for Parks, Open Space and Cultural Arts and CSU Extension; organize supply areas and other work areas. + Assist in a variety of department operations; perform special projects and assignments as requested. + Input work orders into the Facilities Management work order system. + Perform other related duties and responsibilities as assigned. Supervisory Responsibilities: None Qualifications for Success Knowledge of: + General understanding of Parks, Open Space and Cultural Arts and CSU Extension with primary focus on administrative duties. + English usage, spelling, grammar, and punctuation. + Modern office procedures and practices including proper telephone etiquette. + Modern office equipment including computer equipment. + Computer software applications. + Record keeping, filing and electronic filing techniques. Ability to: + Learn functions, structure, and organizational policies of the County, and the office to which assigned. + Understand the organization and operation of the County and of outside agencies as necessary to assume assigned responsibilities. + Interpret and apply administrative and departmental policies, procedures, laws, and regulations. + Respond to questions from the Public and County personnel regarding policies and procedures in assigned areas. + Work cooperatively with other department, County officials, and outside agencies. + Perform responsible and difficult secretarial work involving the use of independent judgment and personal initiative. + Analyze situations carefully and adopt effective courses of action. + Compile and maintain complex and extensive records and prepare routine reports. + Independently prepare correspondence and memoranda. + Work independently in the absence of supervision. + Schedule and coordinate projects; set priorities; adapt to changing priorities. + Research, analyze, and summarize data. + Communicate clearly and concisely, both orally and in writing. + Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. More Qualifications for Success Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience:Three (3) years of responsible office support experience. Training and Education: + High school diploma or GED equivalent, supplemented by secretarial, bookkeeping, accounting, or clerical course work. + College level course work in business administration, computer science, or a field related to Parks, Open Space and Cultural Arts. License or Certificate:None Background Check: Must pass a criminal background check. Essential duties require the following physical abilities and work environment: + Ability to work in a standard office environment. + Ability to lift to 10 pounds. + Ability to sit for long periods of time. + Assist with special events as needed. Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation. Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations. Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice! Benefits You Expect: + AFLAC Supplemental Medical Insurance + Basic Term Life & Optional Term Life Insurance + Deferred Compensation Plan + Dental/Vision/Medical Plans + Generous Vacation/Sick leave + Long-Term Disability + Retirement Plan + Short-Term Disability Plus some you might not expect: + Employee Assistance Program + Employee Fitness Center + Employee Health Clinics + Flexible Work Schedules + Recreation Center Discounts + Training & Tuition Reimbursement Programs + Wellness programs + Lactation friendly certified workplace 01 Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position. + Yes, I understand and agree + Yes, I understand but disagree. 02 Do you possess three (3) years of responsible office support experience or related skills? + Yes + No 03 Please select your highest level of education: + High School Diploma/GED + Associate's Degree + Bachelor's Degree + Master's Degree + Doctorate's Degree + Not Applicable Required Question Agency Adams County Address 4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213 Website http://www.adcogov.org/current-career-opportunities Apply Please verify your email addressVerify Email