Administrative Assistant 1-3 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4816666) Apply  Administrative Assistant 1-3 Salary $1,733.00 - $3,120.00 Monthly Location New Orleans, LA Job Type Classified Job Number 205238AA1-3-2.3.25SS Department DCFS-Department of Children and Family Services Opening Date 02/03/2025 Closing Date 2/10/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information Department MISSION DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters. Department VISION We care for the well-being and safety of Louisiana's people. Department VALUES Treating all people with dignity, compassion and respect, while providing services with integrity. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Selected Core Competencies: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided. Selected Preferred Competencies: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources. Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change. Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization. Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Solving Problems: The ability to discover solutions to problems. This position is located in the Orleans Region (Workforce Development Unit). This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months. You must include all relevant education and experience on your official State application. Resumes cannot be submitted in lieu of completing an application. The duties that you describe in the Work Experience section of your application will be reviewed by State Civil Service as part of the process in determining if you meet the minimum qualifications for this job. Your experience WILL NOT be evaluated based on the job title alone. You must describe your actual duties. If you are a current employee of the State of Louisiana it is important that you indicate in the “Duties” section for each job the specific programs that you worked in to receive credit for that experience. List all prior employment. Work experience left off of your electronic application or only included in an attached resume will not be credited. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Incomplete applications will not be considered. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire. No Civil Service test score or assessment is required to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer for People with Disabilities". For additional information about this vacancy, please contact: Idell.Arnaud.DCFS@La.Gov Minimum Qualifications MINIMUM QUALIFICATIONS: No experience or training is required. Job Concepts Function of Work: To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual. OR To provide highly skilled keyboarding support in the transcribing and recording of information. Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments. Level of Work: Entry. Supervision Received: General from a professional, supervisor or manager. Supervision Exercised: None. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 2 by the absence of experienced-level duties that begin requiring independent judgment and initiative to perform. Examples of Work SECRETARIAL Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff. Prepares, proofreads, and edits correspondence, reports, and other materials. Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary. Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms, and materials. Sorts and distributes incoming mail. May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc. KEYBOARDING Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions. Types materials that involve knowledge of special terminology. Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format. Proofs typing results for typographical errors, spelling, punctuation and format accuracy. Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 02 ADi: Explain your rating by providing specific and relevant examples in the box below. 03 AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change. + 1= I have no experience and/or am uncomfortable adapting to change + 2= I have limited experience or require assistance to adapt to change + 3= I can adapt to change + 4= I can adapt to change and help others improve their ability to adapt to change 04 AC: Explain your rating by providing specific and relevant examples in the box below. 05 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 06 CE: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email