This position provides advanced administrative support to at least two Leader roles within the Workplace Investing organization. Your passion for execution and building relationships will serve as a foundational skill in our fast-paced regional center environment.
The Team
The administrative staff at Fidelity plays a vital role in the company's success, and individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. You work directly with, and provide support to, management at all levels of the company.
The Expertise We’re Looking For
2-3 years administrative experience supporting leaders at varying levels of an organization
Bachelor’s degree preferred but not required
Proficiency in Microsoft Office suite of products
Detail oriented with strong communication and organizational skills
A proactive and creative approach willing to assume responsibility for a broad range of administrative projects
A self-starter with the ability to take initiative in a fast-paced environment
A consistent track record of working collaboratively and optimally with various personalities
The Skills You Bring
Excellent written and verbal communication, prioritization, and organizational skills and can effectively interact with senior leadership and associates at all levels
Ability to effectively interact with all levels of management and maintain a high level of confidentiality
Able to exercise substantial sensitivity, discretion, judgment, tact, and subtlety in handling assignments that are often confidential and sophisticated in nature
Skilled in MS Office (Microsoft Word, Excel, PowerPoint, Outlook) and able to learn new programs as needed
Have a sense of ownership and can proactively identify and resolve issues, create efficiencies, work independently and are able to operate in a fast-paced environment handling multiple priorities
Detail-oriented with the proven track record to prioritize, effectively manage your time, as well as react and think quickly in a fast-paced call center environment
You will have the ability to work as an individual contributor and in a team environment
You are a self-starter, able to work independently with a strong sense of ownership and involvement.
The ability and judgment to seek clarification or assistance when needed
Moderate skills and creativity with posters, flyers, emails, and announcements
The Value You Deliver
Assisting the leadership team with support including expense reporting (utilizing Concur), budgeting, HR processing, meeting correspondence, and product purchasing
Scheduling, preparing for and administering of meetings including coordination of meeting facilities, agendas, distribution of meeting materials and/or catering
Creating and updating Microsoft PowerPoint presentations, Word documents and Excel spreadsheets
A liaison with internal departments
Coordinating meetings internally and externally, preparation of agenda, meeting facilities, and distribution of materials
Office management including real estate space planning, maintaining office supplies, and computer/phone equipment support
Provide end to end support for meetings, on-site visits, and events
Project management and presentation development, performing other ad hoc related duties as required
**May be hired as Executive Secretary (Grade 1) or Senior Executive Secretary (Grade 2), depending upon experience.
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