Role : Site Operations Manual Administrator

Onsite Role | Sydney CBD Location | Full-Time Permanent Position
Walking distance from public transport

Primary Purpose of the Role:

The Site Operations Manual Administrator is responsible for maintaining and updating the Site Operation Manuals (SOM) in accordance with service specification clauses. This role ensures that all documentation is kept current and accurate while also developing additional SOMs for new sites as needed. Additionally, the successful candidate will assist in managing and maintaining the onsite client’s Site Safety folder.

  Key Responsibilities:

Document Management – Maintain, update, and file Site Operation Manuals to ensure compliance with service specifications.

Compliance & Safety – Support onsite safety documentation, including emergency procedures, asbestos management, and security protocols.

Stakeholder Communication – Collaborate with Facilities Managers (FMs), external stakeholders, and vendors to ensure seamless document access and updates.

Process Improvement – Track updates, conduct gap analyses, and recommend necessary revisions to reflect operational changes.

Reporting & Administration – Prepare reports, maintain document control systems, and ensure proper coding and filing structures.

  Education & Experience Requirements:

Technical Knowledge – Background in Building, Mechanical, Electrical, Project Management, or Facilities Maintenance.

Industry Experience – Minimum of 2 years in administration or coordination support within a construction, project, or facilities management environment.

Technical Skills – Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with CMMS is desirable.

Compliance Awareness – Understanding of QA, OH&S, and environmental regulations with the ability to generate reports.

Qualifications – Minimum Higher School Certificate or equivalent; additional certifications in administration or OH&S are advantageous.

  Why Join BGIS? Our Key Benefits Include:

✔ Exposure to a Diverse Facilities Management Landscape
Gain experience across various sectors while broadening your skill set.
✔ Comprehensive and Structured Training
We invest in your professional growth with thorough training programs.
✔ Supportive Team Environment
Join a close-knit, professional, and collaborative workplace.
✔ Reward and Recognition Program
Your hard work and dedication will be acknowledged and rewarded.
✔ Opportunities for Engagement
Participate in social, CSR, and community initiatives.
✔ Diversity and Inclusion
We proudly foster an inclusive workplace, earning recognition as Work180’s Most Improved Company for Gender Diversity in 2024.
✔ Community Engagement
All permanent and fixed-term employees receive two paid volunteer days (16 hours) per year.
✔ Recognition and Awards
In 2023, BGIS APAC won nine prestigious industry awards.
✔ Best Places to Work
Ranked 3rd in the 2024 AFR BOSS Best Places to Work.

BGIS is a global leader in facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate, and technical services. With a workforce of over 10,000 employees worldwide, we manage more than 50,000 diverse facilities, including critical environments such as data centers. Our clients span Defence, Healthcare, Government, Higher Education, and Utilities sectors.

 

Apply Now!

Be part of a workplace culture that values diversity, safety, sustainability, and continuous innovation. Explore opportunities at apac.bgis.com.