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We are partnered with a manufacturing client looking to hire an Accounts Payable Specialist to join their finance team. This role will be responsible for ensuring that all vendor invoices are processed accurately and in a timely manner. The ideal candidate will have strong attention to detail, excellent communication skills, and a solid understanding of accounting principles.
Key Responsibilities:
Process and review accounts payable invoices and ensure accuracy and completeness.
Match purchase orders, receipts, and invoices to ensure proper approvals and payment terms.
Review and reconcile vendor statements to ensure the accuracy of outstanding balances.
Prepare weekly payment runs via checks, ACH, or credit card and ensure timely payments to vendors.
Maintain accurate records of all accounts payable transactions.
Assist with month-end and year-end closing processes, including the preparation of accounts payable reports.
Respond to vendor inquiries regarding invoice discrepancies, payments, and account status.
Manage and maintain vendor relationships, ensuring that all accounts are in good standing.
Assist with audit preparations by providing requested accounts payable documentation.
Collaborate with internal departments to resolve issues related to payments, invoicing, or purchase orders.
Ensure compliance with company policies, internal controls, and relevant tax regulations.
Qualifications:
Associate's degree in Accounting, Finance, or related field (or equivalent work experience).
2+ years of experience in accounts payable or a similar accounting role.
Strong understanding of accounting principles and accounts payable processes.
Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, or similar).
Excellent organizational and time management skills with the ability to prioritize tasks.
Strong attention to detail and problem-solving skills.
Effective written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive financial information.
Knowledge of relevant tax laws and regulations (e.g., 1099 reporting) is a plus.
Preferred Skills:
Experience with ERP systems.
Experience in a high-volume accounts payable environment.
Ability to work well in a team environment and adapt to changing priorities.