Job Description
We are seeking an experienced Accounts Payable Specialist to manage all aspects of accounts payable. The ideal candidate will evaluate costs from various vendors to find the best value, place orders, maintain office supplies, and provide back-up for representative payee functions. You will also handle building and copier issues and maintain postage machines.
ResponsibilitiesCode and key Accounts Payable invoices into the Intacct accounting systemScan vendor information and invoices into IntacctRun an Aged AP report each week and cut checks as neededCoordinate coverage for office reception functionPrepare and enter journal entries and reconcile account activity to the General LedgerProvide AP information to the agency’s auditor and regulatory agencies as neededRespond to vendor inquiriesManage distribution, tracking, and reconciliation of gift cards distributed by programsBack up support to representative payeeNegotiate contracts with selected vendorsMaintain a list of approved vendorsPerform cost analysis and benchmark costsInventory and order personal protective supplies and materialsApprove WB Mason program office supply orders, addressing issues with the VPOrder supplies and postage for office and sites as neededReconcile monthly Aged AP to Balance SheetPrepare and submit 1099 filingsPerform analysis of vendor activity as neededProvide timely feedback to the VP and Director of Finance regarding AP issuesProvide Intacct AP reports to users as neededAssure all purchases are of the highest qualitySuggest vendors to agency staff needing goods or servicesAttend events to stay abreast of market trendsDistribute Inter-Office and US mailApply postage to all agency outgoing US mailEssential SkillsTwo years of accounts payable experienceAssociates degree in business administration, accounting, finance, or a related field, Bachelor's preferredGeneral knowledge of accountingIntermediate to advanced computer skillsAbility to maintain and create Excel spreadsheets of Accounts Payable activityGood communication skills with agency personnel, vendors, and other stakeholdersAdditional Skills & QualificationsExperience with Intacct accounting systemNegotiation skillsAbility to perform reconciliations of account activityStrong data entry and invoicing skillsPay and Benefits
The pay range for this position is $51519.00 - $51519.00/yr.
Large non-profit in Berkshire county.
Workplace Type
This is a fully onsite position in Pittsfield,MA.
Application Deadline
This position is anticipated to close on May 23, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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