Eagle Harbor, a subsidiary of Three Saints Bay, LLC and a federal contracting leader is looking for an Accounts Payable & Payroll Clerk IV. This position will be responsible for making sure all invoices received by the National Training Center (NTC) are reviewed, coded, approved and submitted to Eagle Harbor Corporate Office for payment, review all timesheets during a monthly cycle.   This position is located in Albuquerque, New México.

Position Responsibilities: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position).

Must interact well with NTC requesters, managers and outside vendors. 

Must address vendor invoice and timesheet issues and resolve problems. 

Process all invoices received from outside vendors and match invoice, purchase order, and receipt of goods,   Obtain approvals from requestor on receipt of services. 

Reviews weekly Open Accounts Payable report and monthly check register to confirm payment of invoices that are due.

Review employee expense reports and ensure receipts are provided and verify accuracy of amount claimed.

Prepare invoices for submission to Eagle Harbor’s Accounts Payable Department for payment. 

Research payable histories and resolve any payment issues with vendors.

Maintain excellent interpersonal relations with internal customers at all levels and in all departments. 

Review, as necessary, employee’s timesheets to ensure they are completed by all employees daily and accurately. 

Send messages to all employees who have not completed timesheet on a daily basis and advise them of the corrections that may be needed. 

Ensure timesheets from Deltek timekeeping are correct, signed and approved by management. 

Each pay period maintain the hours worked in a worksheet so that the preliminary invoices can be reviewed. 

Maintain vendor files for all NTC vendors ensuring files are current and accurate. 

Maintain files for timesheets for each payroll period in order to make corrections as needed. 

Maintain an additional set of all invoices and travel expense reimbursement forms for the voucher. 

Obtains W9 forms from all new vendors and issues NTTC Certificates to all new vendors. 

Receipt and review of reproduction reports twice a month.  Enters cost data into a master log and then allocates costs for specific courses into journal entries. 

Maintains air miles and shipping costs reports for annual submission to Federal Oversight. 

Assists in maintaining records for FIMS reporting. 

Applies and follows basic safety and security concepts and policies. 

 Other duties as assigned. 

Position Requirements: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

High school diploma or GED equivalency, with a minimum of 10 years experience in an accounting environmentAccounting certification required

Knowledge, Skills and Abilities:

Strong team playerExcellent data entry skillsExcellent interpersonal and communication skillsTime management and ability to organize and manage multiple prioritiesStrong customer orientation and experience.Attention to detail.Knowledge of Deltek accounting software - PreferredKnowledge of operation of office equipment - Preferred

Physical Demands:

·        The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·        While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. 

      Work Environment:

·        The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

·        The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

·        During visits to areas of operations, may be exposed to extreme cold or hot weather conditions.

 

To apply:   

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.