The Accounts Payable/Accounts Receivable Specialist will be responsible for Accounts Payable and Receivable processes, including credit card reconciliations. Reporting to the Accounting Manager, this person will be the point of contact with external customers and vendors for many accounting-related tasks, including paying open invoices and setting up new accounts.

Requirements:

Duties:

Own all aspects of the A/P process, including submitting vendor invoices to the system and forecasting cash needs on a weekly basis.Responsible for timely payment of all outstanding invoices and ensuring proper authorization has been obtained prior to paymentAnalyzes A/R balances; reports weekly aging report with summary of balances to managementPerform AR collection on past-due balancesProcess and post payments by recording cash receipts and monitoring ACH transactions; ensures payments are applied to the correct account on a timely basisInteracts and communicates with vendors and customers to resolve inquiries or requests regarding balancesPerform credit card reconciliation and prepare related journal entriesPerform new vendor setup and continued maintenance of vendor tax and insurance documentationManage and keep customer tax exemption statuses up to dateManage and organize the accounting email inboxAssists in month-end closing as well as provide support during the annual operating budget processAssist in special projects as neededOther duties may be assigned as they may relate to overall department and organizational goals.

Qualifications:

PLANNING & ORGANIZING: Capacity to orchestrate multiple activities at once to accomplish goals by utilizing resources effectively and efficientlyCUSTOMER FOCUSED: Acts with customer in mind, maintains constructive customer relationships, and is dedicated to meeting the expectations and requirementsQUICK LEARNER: Ability to quickly grasp the essence and underlying structure of new problems; is open to change and enjoys the challenge of unfamiliar tasksDRIVE FOR RESULTS: Can be counted on to exceed goals successfully and is bottom-line-orientedPOSITIVE ATTITUDE: Maintains a positive attitude that supports team performance and productivity

Education and Experience Requirements

At least 3-5 years of accounting experienceAccounting Degree preferredAccounts Receivable experience preferredAccounts Payable experience preferredStrong computer skills and familiarity with all MS Office applicationsMust be detailed oriented and possess strong oral and written communication skillsMust be experienced with QuickBooks Desktop Enterprise