ACCOUNTING SPECIALIST 1 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4877092) Apply  ACCOUNTING SPECIALIST 1 Salary Depends on Qualifications Location Baton Rouge, LA Job Type Classified Job Number 55/181328/ACCSPEC1/03.20.25-CC Department DOTD-Engineering & Operations Division Section 55 Opening Date 03/20/2025 Closing Date 3/30/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information Section 55 - Asst Sec Operations 55/181328/ACCSPEC1/03.20.25-CC About this Position: The incumbent of this position participates in a career progression group (CPG) with the highest level of Accounting Technician (AS 611). All incumbents are cross-trained to perform all duties within the business office. This position is located in the Engineering and Operations Section 55, Business Office. Incumbent must be self-motivated and able to perform duties independently with little to no supervision on a daily basis. The incumbent is required to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. This position must possess an extensive knowledge of DOTD Business Services, Procedures manual, DOTD Purchasing Rules, and Regulations, to report and document all accounting processes. Incumbent participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. Additionally, the incumbent is required to possess the following specialized knowledge, skills and abilities: 1. Maintain vendor files and contracts 2. Maintain payables according to fiscal year 3. Proficiently skilled with a working knowledge of SAP including but not limited to the following transaction; PTMW, Agile, MIGO, MIR5, MIR7, FV60, FBLl, FBLlN, IW29, IE36, IW33, IW39, FK03, XK03, FBV2, ME2N, ME23N, ZL01262, ZT20, ZT37, ZP14 4. Proficient in Microsoft Office (Excel, Word, and Access) 5. Skilled in typing, personal computer, fax machine, copier, printers, and phone No Civil Service test scoreor assessment is required in order to be considered for this vacancy. As part of a Career Progression Group, vacancies may be filled from this recruitment as a Accounting Specialist 1, 2 or Technician depending on the level of experience of the selected applicant(s). Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level. Accounting Specialist 1 - SER rate of $15.43/hourly Accounting Specialist 2 - SER rate of $16.51/hourly Accounting Technician - SER rate of $18.90/hourly Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here (https://www.laworks.net/WorkforceDev/LRS/LRS\_Main.asp) . For further information about this vacancy contact: Tiffany Lambert Administrative Program Manager 3 225-935-0170 Minimum Qualifications MINIMUM QUALIFICATIONS: One year of experience or training in accounting, auditing, bookkeeping, or financial operations or computations. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience. Job Concepts Function of Work: To provide limited support of accounting functions. Level of Work: Entry. Supervision Received: Generally from higher-level fiscal or administrative positions. Supervision Exercised: None. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Accounting Specialist 2 in that the duties are less complex. Examples of Work Job Duties and Responsibilities: 60% Accounting Services Incumbent receives, prepares and enters invoices from external vendors or contractors for payment on a daily basis and has responsibility for ensuring accurate processing of all payables, which require the ability to make decisions to ensure coding is consistent with Section's budget allocation and Section's policies. Incumbent must maintain role or requisitioner. Accountable for accurate budget reporting by auditing expenditures prior to payment; confirming validity of charges; proper coding-including but not limited to Cost Center, Commitment Item, Agile or Plant Maintenance Work Order, WBS Element; correct vendor name, remit to address, and vendor number; quantity; reviews contract pricing issues; processes payables via ECC.. Enters good receipts via MIGO and reconciles invoice, goods receipt and purchase order (via ME23N). Processes payments in ECC via transaction code MIR7 and FV60. Creates and forwards payable package to Financial Services on a daily basis. Incumbent must have working knowledge or DOTD Procurement Policies and Procedures On a monthly basis, the incumbent audits and reconciles vendor statements using ECC (FBLlN), ensuring accuracy of payment activity; works directly with the vendors, Financial Services or OSUP, to address errors or omissions. Incumbent refers all errors invoicing issues to DOTD Procurement using a complaint form for further review at the Headquarter level. Incumbent is required to prepare reports on a routine basis to assist supervisor in tracking all equipment repairs exceeding routine costs. Creates and maintain GL/Commitment Items cross walk via Excel spreadsheet to ensure consistent coding. Create and maintain vendor files by fiscal year and vendor name with payable documents filed in chronological order. Incumbent maintains Excel spreadsheets for each fiscal period to log all payable transactions, shopping carts and purchase orders. Spreadsheets include; (Vendor Name, Vendor Number, Date of Invoice, Amount of Invoice, Entered Date, Document Number, Payment Date and Payment Type & Number). 20%Additional Duties Incumbent serves as direct liaison to vendors, co-workers and fellow DOID employees in other Business Offices, concerning payment information and/or discrepancies. Assist vendors with OSUP Registration process to ensure successful transition for new vendors. Works directly with supervisors, Section Heads, OSUP, Financial Services and/or Vendor and Contractor representatives to identify opportunities for improvement and develop process improvement to ensure successful administration of Accounting and Payroll processes. 15% Payroll/HR/Administrative Function: The incumbent of this position serves as backup Timekeeper for Section 42. As a part of this responsibility, the incumbent ensures hours worked are reported properly, reviewing coding the Cost Center, WBS Element, Agile or Plant Maintenance Work Order, Leave and/or Attendance, as well as supported by properly executed Leave slip when applicable. Generates bi-weekly payroll reports (not limited to ZT37, ZT20, ZP241, and ZP97) via ECC to audit and ensure accuracy of payroll information. Incumbent advises supervisors when to complete PPA then forwards documentation to Section Head for approval. Prepares and submits Prior Period Adjustment (PPA) forms to correct errors regarding hours, overtime, leave and/or equipment used to ensure compliance with State and Agency policies and procedures. Ensure accounting and payroll files are compliant with DOTD Records and Retention policy. Creates and maintains error report for payroll audit purposes, tracking volume and type of errors by user; submitting to Section management for review (ZT37, ZT20). 5% Miscellaneous Duties May be required to perform other duties as necessary, including but not limited to emergency/disaster support activities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Are you a permanent LA-DOTD employee? + Yes + No 02 Are you a probational LA-DOTD employee? + Yes + No 03 To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members? 04 Are you a current or former employee of the State of Louisiana? + Yes + No 05 If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA". Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email