Accounting Assistant (AP Focus) Job Description We are seeking a dedicated Accounting Assistant to join our team. The ideal candidate will be responsible for processing daily payables for raw materials, purchase orders, and non-purchase order invoices. This role requires collaboration with business partners and internal teams to ensure accurate and timely processing of invoices and vendor information. Responsibilities + Review invoices via OCR software against Purchase Order information in SAP. + Verify goods receipt exists and matches with invoice price and quantity in Mediusflow AP Automation software. + Work with Purchasing or Logistics to resolve matching discrepancies. + Enter invoice data into SAP as needed. + Review invoices via OCR software to ensure accurate billing information. + Work with approvers to have new vendors created in a timely fashion. + Distribute invoices to Mediusflow AP Automation software for coding and approval. + Process invoices for Test Net via WinShuttle and Rent Payments via the Recurring Entry function in SAP. + Review vendor information in SAP for all vendors prior to payment and create or change vendor information as necessary. + Request W-9 forms and banking information as necessary. + Prepare daily invoice batch reports for audit, sort invoices, reconcile invoice and batch totals, sign batches, and deliver to the auditor. + Perform mail opening and sorting duties, including date stamping, sorting mail and faxes, delivering mail to appropriate processors, and filing batches. + Reconcile and clear accounts as assigned, review and research vendor statements, and monitor the AP mailbox. + Assist internal and external customers with payment inquiries and questions, ensuring professionalism and friendliness. + Return calls and emails in a timely manner. + Assist with documentation of daily desktop procedures to include in the Accounts Payable Manual, preparing documents in Word or Excel. Essential Skills + Accounts payable experience + Purchase order processing + Reconciliation + Invoice processing + High school diploma + Experience working in accounting or related field, preferably 3-5 years + Working knowledge of Microsoft Office + SAP experience is a plus Additional Skills & Qualifications + College degree with concentration in Accounting preferred + Experience with SAP + 3-way and 2-way match experience + Critical thinking skills Work Environment This is a fully onsite role located in Richmond, VA. The work environment is professional and requires attention to detail and accuracy in processing invoices and managing vendor information. Catherine Sullivan View my availability here: Book a Meeting Pay and Benefits The pay range for this position is $23.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Richmond,VA. Application Deadline This position is anticipated to close on Feb 14, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.