With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

To provide support in all aspects of  financial management by coordinating planning and budgeting, SO/donor financial reporting, enhancing compliance with established WV Finance policies and procedures as well compliance with donor requirements to mitigate all forms of financial risks. This role provides accurate financial analytical information to relevant stakeholders and advice in relation to all aspects of financial management. S/he will support budget holders in understanding and interpreting the budget expenditure reports and as well monitoring project or spending. The person in this role is mandated to promote asset management to mitigate any loss or associated risks and as well facilitate both internal and external audits.

MAJOR RESPONSIBILITIES

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured.  Begin with the most important accountabilities.

% Time

Major Activities

End Results Expected

20%

Planning, Budget Preparation and Monitoring of Cluster Projects  

Coordinate the Cluster project planning and budgeting process and provide support and advise to ensure WVI and donor guidelines are met.Prepare and monitor Cluster projects budget expenditure reports while explaining budget variances,Facilitate the National Office in providing funding projections during the Monthly cash flow forecast for optimal cash levels to meet ongoing Cluster project financial obligationsPerform PBAS reconciliation for grant projects between  SunSystems and PBAS records and Communicate the funds commitment status to the Cluster Project / program ManagersCoordinate and support in the process of Cluster project closures to ensure financial risks are mitigated.Support Revenue acquisition by preparing proposal budgets as per donor /SO requirements

Efficient and effective financial planning and budgeting processes in line with WVI & donor requirements.

Well-prepared and continually monitored Cluster project budgets that align with project objectives.

Cluster Projects are adequately funded throughout the year, and project managers are informed about funding status through the updated MyPbas.

 Accurate reconciliation of financial records between MyPbas and the financial system (SUN6) ensures financial data integrity.

Compliance with WV and donor guidelines in phasing out Cluster projects is observed

Timely submission of project budget proposals.Successful Project proposals are funded

10%

Maintain Cluster Projects Financial Records, perform Analysis and enforce Compliance

Perform financial analysis on accounting information/ Financial reports for accuracy, completeness, and Compliance with WV, Support offices and Donor standards.Provide monthly analytical information  to budget holders/ project managers/coordinators to inform decision makingPrepare bank reconciliation statements

Accurate financial records and reports that adhere to organizational and donor standards.Financial records and reports are prepared and analyzed for accuracy and compliance with World Vision, Support Office, and donor guidelines.Accurate and quality financial reports are timely submitted to all stakeholders

Coordinate timely preparation of monthly cashflows and  Cluster project disbursements

Coordinate timely Cluster Projects related Payments and ensure that financial transactions are accurately recorded in sunsystemReview all invoices in Coupa for all vendor payments for Cluster projects for timely paymentsFacilitate all Cluster project staff advances and ensure compliance with the travel advance policyMonitor day-to-day payments from WVR bank accounts to facilitate bank reconciliation every monthTimely payments for vendors and staffCompliance with the established target low benchmarksCompliance with timely payments benchmark in provisionImproved supplier relationshipAlignment with donor regulations and guidelines on cash accountingProject-related payments are recorded promptly and accurately in the financial systemValidation of transactions in the bank accounts to eliminate any fraud

10%

Cluster Projects Financial Coding Review

Review coding for all Cluster Projects related financial transactions to ensure alignment with Approved Cluster Project activities and Donor requirements both in provision and outside provision.Ensure compliance with financial procedures and Field Finance Manual (FFM) requirements as per updated chart of accountsPrevent miss allocation of expensesAlignment of coding for financial transactions with approved Cluster project activities and donor regulationsFinancial transactions related to Cluster projects are reviewed to confirm alignment with approved activities and donor regulations.Adherence to financial procedures and the Field Finance Manual (FFM) guidelines prevents the misallocation of expenses, thereby maintaining accurate financial records.

20%

Cluster Projects Monthly and Quarterly Financial Reporting

Prepare and analyze monthly and quarterly Cluster  project financial reports for accuracy and adequacy before submission to project teams or to Support Offices and donors.Ensure reports adhere to full disclosure standards and provide an accurate representation of cluster project activities.Review compliance with the donor financial reporting template before submission of report to the support office colleagues.Follow up on Cluster and special projects implementation and provide financial reports as per WV policies and donor requirementsEnsure that Grant projects / balance sheet accounts are monthly and quarterly reviewed, analyzed, and reconciled by ensuring accurate balancesTimely and accurate financial reports that provide a clear representation of cluster project activities.Monthly and quarterly financial reports are prepared and analyzed for accuracy and adequacy.Reports adhere to disclosure standards and accurately reflect grant activities, ensuring accurate representation before submission to the Support Office or donors.Clean balance sheet report

10%

Coordinate External Finance reviews, Audit and implementation of Audit recommendations for Cluster Projects.

Coordinate internal and external project finance reviews or audits by providing necessary information related to Cluster ProjectsEnsure timely implementation of audits /Finance Review recommendationsCoordinate in preparation of management response for project audits or reviews and ensure that the response is submitted timely.

Successful audits and timely implementation of audit recommendationsThe Cluster Accountant assists both internal and external auditors by providing necessary information during audits.Implementation of audit recommendations in a timely manner ensures compliance and aims to achieve an unqualified audit opinion through proper financial management.Timely submission of management response for project audits

5%

Cluster Projects Asset management

Maintain an efficient management of project Assets and conduct regular inventory to reconcile sun system reports and physical count of assets as per WV’s asset policy and procedures and maintain an updated asset registerMaintain proper inventory andEnsure proper fleet Management reports are shared on time.Efficiently managed project assets and accurate inventory recordsCluster Project assets are efficiently managed through regular inventory checks that reconcile system reports with physical asset counts.Adherence to World Vision's asset policies and procedures, along with an up-to-date asset register,Proper management of inventory and fuel.Compliance with donor asset management guidelines

5%

Implementing Partners Monitoring, Capacity assessment and building and Accountability reports review and upload in sun systems.

Coordinate the funding process to partners to support project implementationMonitor implementing partners, assessing their capacity to meet project goalsProvide support to enhance partners’ financial reporting abilities and skillsReview and upload accountability reports from partners into Sun Systems.Plan and coordinate the Partners financial reports validation visit to  ensure accuracy of  the reported figures before they are uploaded in the SUN system.Perform ageing analysis for all partner advances and follow up for timely liquidationCapacitate all Grant project/  staff on World Vision Applications (ProVision, GEMS Concur, Workday, PBI, Box, etc.…) without system disruptions to ensure smooth project implementation.Enhanced Partnership Engagement:Implementing partners are regularly assessed and supported, enhancing project delivery.Partner accountability reports contribute to project transparency and effectivenessStrengthened partner capacities contribute to improved project outcomesTimely processing of partners fundingClear aging analysis for partners with no long outstanding partners advancesStaff are able to use the world vision systems smoothly.

10%

9. Prepare timely VAT Refunds requests to RRA and timely follow on re imbursement to .

Prepare and submit VAT refund requests to the Rwanda Revenue Authority (RRA) in a timely mannerEngage in consistent follow-up to ensure prompt reimbursement of funds to WVR project accounts

Optimized Financial Reimbursements:

VAT refund requests are submitted on time, leading to efficient financial managementDiligent follow-up results in timely refunds, ensuring accurate financial records and project sustainability.

10%

10.Collaborate closely with the Shared Service Team to facilitate the reconciliation process for Both Bank and Mobile Money wallet

Bank statements are reconciled accurately, and any discrepancies are identified and resolved.Any differences are investigated, and adjustments are made to ensure accurate and up-to-date bank balances.Mobile money wallet transactions are reconciled, and any discrepancies are addressed.Transactions related to mobile money wallets. Transactions are matched against records, and any inconsistencies are investigated and corrected

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.

Must have at least a University degree in Finance or Accounting. Must have a minimum of 5 years’ experience in financial accounting, preferably within World Vision or any other International NGO. Professional qualification like ACCA, CPA will be added advantage.

Applicant Types Accepted: