The Engineering Administrator provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties.

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What will I be doing?

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An administrative assistant provides the Team with administrative support, including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements, internal customer service and other general office duties. Specifically you will be responsible for performing the following tasks to the highest standards:

\n\nOpens incoming mail, dates stamps and distributes accordingly\nSends outgoing mail, both interoffice and outside of the hotel\nRoutes mail, faxes and other printed matter\nPrepares and types correspondence and fairly complex numerical/financial reports, as directed\nPrepares correspondence on behalf of management\nDuplicates, copies and distributes and mails material for the department/office\nOrders and maintains office supplies and equipment\nMaintains files and equipment in an orderly and professional manner\nUses the property's email system and maintains their email box, as is policy\nGreets internal and external customers in a friendly and professional manner\nAnnounces visitors and/or handles requests, as appropriate\n

What are we looking for?

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An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

\n\nExcellent verbal and written communication skills both in Japanese and English\nExcellent administration and IT skills\nCommitted to delivering a high level of customer service, both internally and externally\nFlexibility to respond to a range of different work situations\nAbility to work under pressure\n\n